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Best E-Mail Practices
Okay, let me take off my bubba hat for just a minute (actually, it's a trucker's cap). I'd like to shift gears a bit and talk about some "best practices" for sending e-mails in the new millenium. Here they are, in no particular order:
*Put a red exclamation point on every e-mail you send. Nobody's priority is nearly as important as yours anyway, right? And everything you're dealing with right now is a priority, right? You're damn important, so you need to let people know your e-mails are important too. They will sure appreciate knowing which e-mail to open first (which is yours, because it has a red exclamation point next to it, remember?).
*Create very large distribution lists and indiscriminately send any old thing you can find to all the people on all your lists. If you are wondering if this might irritate people, it won't. Everybody likes to see lots of stuff in their inbox so they can feel validated--the more the better in fact. If you think about it, you're actually doing a good deed every time you forward something that is even remotely interesting (i.e. anything with words or pictures). Also, if it's a chain letter, it's a double win, since not only do the recipients get another little "surprise" in their inbox, but they get some good luck and/or money by forwarding it on to their friends. AND it helps them propagate some good e-mail vibrations as well!
*When setting up meetings, events, or whatever, try to send frequent update and/or clarification e-mails, spaced NO MORE than 5 minutes apart. Remember to use your distribution lists! This tip is especially important if you haven't bothered checking schedules. You'll probably go back and forth with people and have to change the date or time quite a few times. Keep EVERYONE informed of every change or "brain fart," no matter how insignificant you think it might be. And don't worry, no one will get confused about what the final outcome was. Although, in the unlikely event they do, it creates a reason to send yet another e-mail.
*When someone sends an e-mail to you, don't feel like you need to read every word, even if it's the most short, clear e-mail you've ever received and the answers to all of your questions are right there in front of you! The important thing to remember is that you need to e-mail the sender back as quickly as possible and ask ANY question, even if you should know the answer from reading the original note. This technique shows that you're especially interested in the sender's topic. Don't forget to put a red exclamation point and "cc" your distribution list(s)!
*An alternate approach to the last one is to ignore an e-mail for a while, then send a question that you would not need to ask if you had read the e-mail in the first place, or looked back through your inbox and found the original. Looking for previous e-mails is time-consuming and impersonal. People would much rather have you ask a question they've already answered than run the risk of not having fresh e-mail in their inboxes. And, again (broken record here), remember your exclamation point and distribution list(s)!
*Never proof-read your e-mails. This practice goes against the spirit of all of my previous tips! Well, I could probably go on much longer, but this information is more than enough to get you started. Just remember, practice, practice, and more practice makes PERFECT! Also, for those of you who are already doing these things, if anyone ever "snaps" and beats you savagely, PLEASE don't take it personally! They are probably just one of those people with "useful job skills" and/or a "life." And they shouldn't judge you just because they have the common sense not to do the things you're doing! I hope you found this advice informative, and happy e-mailing! Bubba Coast
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This intel was contributed by Baitfinger
Baitfinger
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May, 2012
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